Business software · Launching soon
KivoHR
People, shifts and compliance in one place.
HR software for UK employers: staff records, leave, rotas, clocking in and right to work checks, with the evidence ready when an inspector asks.
What’s included
Each platform is set up with your branding, and we can change workflows, fields and permissions to match how your team works.
- 01
Staff records, leave and rotas
- 02
Right to work and sponsor licence checks
- 03
Clocking in by phone or kiosk
In detail
UK employers with 5 to 500 staff, especially care homes, hospitality and retail groups, multi-site organisations and sponsor licence holders.
Staff records and self-service
Contracts with their full history, documents, an organisation chart and a staff directory. Staff update their own details, and bank or NI number changes need a second person to approve them.
One approvals inbox
Leave, changes and expenses arrive in one place, and managers can approve with one tap from the email or a push notification.
Starters and leavers
Starter forms and checklists, written statements of employment signed online, and a leaving checklist that works out notice and any holiday owed.
Leave and sickness
Holiday booking that skips weekends and each UK nation’s bank holidays, Statutory Sick Pay from day one, fit note reminders and return to work meetings.
Rotas and shifts
Weekly rotas for each site, open shifts and swaps, labour cost and Working Time checks. The rota won’t book someone whose right to work or required training has lapsed.
Clocking in
A clock in button on the staff home screen, a reception kiosk that keeps working offline, and a wall QR code that changes every 30 seconds. A failed location check is flagged, never blocked.
Right to work and vetting
A check wizard that follows the Home Office guidance, follow-up dates worked out for you, reminders before checks run out, and records for DBS, professional registrations and references.
Sponsor licence duties
Certificates of Sponsorship, pay checked against the going rates, reports to UKVI drafted from your records, a nightly mock audit and an inspection pack in one click.
Discipline and grievance
Cases that follow the Acas Code, with letters, evidence and an appeal heard by someone else. Managers only see the cases they’re named on.
Training and equipment
Courses with renewal reminders, a training matrix, and an equipment register so kit comes back when someone leaves.
Recruitment, reviews and expenses
Vacancies and offers that turn into starters, probation and one-to-ones, and expense claims exported to Xero, QuickBooks or Sage.
Payroll files and reports
Pay changes signed off by a second person, a payroll file for BrightPay, Sage 50 Payroll or Staffology, payslips for staff, and a report builder with charts.
Ask Kivo
Optional AI help that stays off until you switch it on: ask a question in plain English, draft a letter from a case record or read a training certificate. A person confirms everything it suggests.
An app for staff
An iPhone and Android app is on the way, with Face ID or fingerprint sign-in, push notifications and more than one organisation on the same phone.
Why teams use it
- Keep right to work, sponsor duties, minimum wage and holiday records up to date, with the evidence in one place.
- Run shift teams without putting the wrong person on a shift.
- Spend less time on HR admin, thanks to self-service, one approvals inbox and automatic reminders.
- Catch pay mistakes with second-person checks on bank details and pay periods.
- Move across from another HR system, holiday balances included.
Why Sitenet
We built each platform once, properly. Then we fit it to the business using it.
Platforms already built
You start from working software, not a blank page, which can save months of build time.
Quick decisions
A small team means decisions get made quickly, and you see progress every fortnight.
Bespoke when needed
We change workflows, integrations and design so the system fits how you work.
Support from the UK
Support comes from people in the UK who know your project.
Secure by design
Encryption, backups and access control are part of the build from the start.
Clear pricing
Plans are clear before you sign, and startups can begin for free.
FAQ
What teams usually ask before they start with KivoHR. If yours isn’t here, ask us.
Works well with
- AnalyticsSitenet Web AnalyticsPrivacy-friendly analytics showing where visitors come from and what makes them buy.Know what works.
- PaymentsSitenet Payment SolutionOnline checkout, invoices, instalments and refunds, matched to your accounts automatically.Get paid sooner.
- MarketingSitenet Marketing AutomationEmails and texts that go out at the right moment, so nobody has to send them by hand.Campaigns that send themselves.
- CRMSitenet Customer ManagementContacts, deals, tasks and conversations in one place, so nobody has to ask where things are.Relationships, organised.
Book a demo
We’ll walk you through KivoHR using your own data and the way your team works.
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London, UK